Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehwirth, Regina Mascia and Dorothy Mascia.

1.  The meeting was called to order at 7:37 p.m. The Pledge of Allegiance was recited.
2.  Public Comment: No public in attendance.
3. Minutes of Prior Meetings: Minutes of the December 18, 2018 meeting were approved as amended on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report for December was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt, upon receiving information from the treasurer regarding last year’s year end adjustment.  The motion was unanimously approved by the Board.  The treasurer’s report for January was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
5.  Approval of Warrant No. 712 & No. 30-Capital Acct: Warrant No. 712 dated January 22, 2019 in the amount of $223,788.52 was approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman, with the exception of check #12672 made payable to Baker & Taylor in the amount $441.31  The motion was unanimously approved by the Board.  Approval of Warrant No. 30-Capital Acct dates January 22, 2019 in the amount of $535.00 was approved on a motion made by Owen M. Rumelt and seconded by Ray E. Duran. The motion was unanimously approved by the Board.
6. Director’s Report: See Attached.
7. Schedule of Personnel Actions: The  schedule of Personnel Actions were approved on a motion made by Ray Duran and seconded Owen M. Rumelt.  The motion was unanimously approved by the Board.
8. Correspondence: No correspondence received.
9. Unfinished business:
   a. Five year plan: The board decided that the library will revise the five year plan that we have and Kathy Dunne volunteered to be on the committee.
   b. Invertor box issues:  Palace Electric came and installed the new batteries and also spoke with manufacturer who suggested some adjustments which Palace then made. No issues with invertor box since.
   c. Painting of library: See Director’s report.
10. New Business:
    a. Review of reference materials: Tabled for February meeting
    b. Budget work sessions: Wednesday, February 13, 2019 @ 7 pm
11. Executive session: Executive session began at 8:15 pm and ended at 8:27 pm
12. Date of Next Board Meeting: Tuesday, Feburary 26, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, The Board voted unanimously to adjourn at 8:28 pm

Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, & Dorothy Mascia.

Absent with prior notice: Lenny Zehnwirth and Regina Mascia

1. The meeting was called to order at 7:05 p.m. The Pledge of Allegiance was recited.
2. Public Comment: No public in attendance.
3. Minutes of Prior Meetings: Minutes of the January 22, 2019 meeting were approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report for January was tabled until the March board meeting for further clarification.
5. Approval of Warrant No. 713 & No. 31-Capital Acct: Warrant No. 713 dated February 26, 2019 in the amount of $275,626.12 was approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No. 31-Capital Acct dated February 26, 2019 in the amount of $4,380.00 was approved on a motion made by Ralph Reissman and seconded by Ray E. Duran. The motion was unanimously approved by the Board. Approval to release check#12672 made payable to Baker & Taylor in the amount $441.31 from Warrant No 712 dated January 22, 2019 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
6. Director’s Report: None.
7. Schedule of Personnel Actions: None.
8. Correspondence: The board was notified that the adult program director received a letter from a patron stating that she would like the exercise classes to be continuous and asked why there is a break in-between exercise sessions. The board stated that at times there are scheduling constraints and also must take all parties involved into consideration.
9. Unfinished Business:
10. Five year plan: Discussion on the five year plan was tabled until the March board meeting when Nicole Scherer will be present.
11. Painting of library: A motion made by Ray Duran and seconded by Ralph Reissman to hire CertaPro Painters to paint the first floor of the library, minus the tech service office, for $15,395.00. The motion was unanimously approved by the Board.
12. New Business:
13. Meeting with Senator Kaminsky: Tabled for the March board meeting.
14. Approval of the 2019/20 budget: Approval of the 2019/20 budget was made on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
15. Board attendance at the annual Rotary dinner: Tabled for the March board meeting.
16. Change April board meeting date: The April board meeting will now be held on April 30, 2019.
17. Change in third party custodian: A motion authorizing Board President, Kathleen Dunne, to sign an agreement to change the third party custodian from M&T Bank to BONY was made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
18. Children’s room issues: Mrs. Nugent, head of Children’s services, came to discuss with the board the ongoing issues that the Children’s room have been experiencing. The board instructed the director to reach out to the families involved.
19. Executive session: Executive session began at 8:07 pm and ended at 8:12 pm.
20. Date of Next Board Meeting: Tuesday, March 26, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:14 p.m.

Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Guest: Nicole Scherer from Nassau Library System and Rachel Fryman of Windsor Lane, West Hempstead

1.The meeting was called to order at 7:39 p.m.  The Pledge of Allegiance was recited.

2. Public Comment: Mrs. Fryman attended the meeting to speak to the board regarding a recent incident involving her child and nanny’s picture being taken inside the library by the director. The director stated that only the nanny’s picture was taken for identification purposes to discuss with the children’s librarian since the library has been having issues with nannies not following the rules. The board stated that SAFETY is the library’s number one priority and that the rules are set for everyone’s safety and all must abide by them.
3. Minutes of Prior Meetings: Minutes of the February 26, 2019 meeting were approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report for January was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The February treasurer’s report was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. Both motions were unanimously approved by the Board.
5. Approval of Warrant No. 714 & No. 32-Capital Acct: Warrant No. 714 dated March 26, 2019 in the amount of $229,556.57 was approved on a motion made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 32-Capital Acct dated March 26, 2019 in the amount of $120,298.62 was approved on a motion made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
6. Director’s Report: None.
7. Schedule of Personnel Actions: The schedule of Personnel Actions was approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
8. Correspondence: None received.
9. Unfinished Business:
   A.  Five-year plan: Nicole Scherer discussed the schedule for the next five-year plan. She stated that two board members should be on the committee. Kathy Dunne and Ray Duran volunteered. There should be one to two meetings, with each meeting being approximately two to three hours. The Strategic Plan Team should then meet in July or August. Nicole explained that the new plan should be ready by the end of this year before the current one expires.
   B. Painting of library: The director notified the board with a schedule of the library’s first floor painting project stating which sections be closed and painted on certain days.
   C. Meeting with Senator Kaminsky: The director attended an area meeting with Senator Todd Kaminsky and other library directors at the Island Park Library. Senator Kaminsky stated that he’s familiar with school board members but does not know any library board members.
   D. Board attendance at annual Rotary dinner: The board members will check their calendars and notified the director as to who will be able to attend the annual Rotary dinner.
10. New Business:
    A. Mailing of 2019/20 budget: The board decided to remain with the postcard style of the budget mailing to the public.
    B. Change order for additional lighting: The change order for the additional lighting was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
    C. Sexual harassment training: The library staff will be attending a sexual harassment training on July 10, 2019. There will be 2 sessions that employees can attend. Those who are unable to attend the training sessions will watch a lecture followed by a discussion at the end.
    D. Approval of Sexual Harassment Policy: The approval of the Sexual Harassment Policy was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 9:11pm and ended at 9:21 pm.
12. Date of Next Board Meeting: Tuesday, April 30, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:22 p.m.

Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Owen M. Rumelt.

1. The meeting was called to order at 7:39 p.m.  The Pledge of Allegiance was recited.
2. Public Comment: No public in attendance.
3. Minutes of Prior Meetings: Minutes of the March 26, 2019 meeting were approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 715 & No. 33-Capital Acct: Warrant No. 715 dated April 30, 2019 in the amount of $261,757.61 was approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.  Approval of Warrant No. 33-Capital Acct dated April 30, 2019 in the amount of $171.08 was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
6. Director’s Report: None.
7. Schedule of Personnel Actions: None.
8. Correspondence: None received.
9. Unfinished Business:
   A.  Five-year plan: The library board discussed the Long Range Planning timetable. For the next board meeting, all board members will come in with five names of people that they suggest for the planning team.
10. New Business:
    A. Mailing of 2019/20 budget: Approval of mailing the 2019/20 budget postcard was made on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    B.  Annual Audit: A motion to approve Baldessari & Coster’s retainer agreement for 2018/19 audit was made by Lenny Zehnwirth and seconded by Ray Duran. The audit and related services will not exceed $10,700. The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 8:48pm and ended at 9:10 pm.
12. Date of Next Board Meeting: Tuesday, May 21, 2019 at 7:30 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:12 p.m.

Present:  Kathy Dunne, Owen M. Rumelt, Ralph Reissman, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Ray Duran

1. The meeting was called to order at 7:43 p.m.  The Pledge of Allegiance was recited.
2. Public Comment: No public in attendance.
3. Minutes of Prior Meetings: Minutes of the April 30, 2019 meeting were approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.  The board requested that the treasurer change the monthly format of the treasurer’s report to include a column for annual budget.
5. Approval of Warrant No. 716 & No. 34-Capital Acct: Warrant No. 716 dated May 21, 2019 in the amount of $322,401.55 was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.  Approval of Warrant No. 34-Capital Acct dated May 21, 2019 in the amount of $268.42 was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
6. Director’s Report: The director reported that the Central Nassau County Rotary Club is donating $2,500 for the purchase of Raspberry Pi’s.
7. Schedule of Personnel Actions: None.
8. Correspondence: None received.
9. Unfinished Business:
   A. Five-year plan: The library board discussed the Long Range Planning timetable. For the next board meeting, all board members will come in with five names of people that they suggest for the planning team.
10. New Business:
    B. Teen literature: A patron expressed concerns to a librarian regarding certain teen literature that is available in the YA area of the library. The patron felt that it not appropriate for a teen area. Since the library is a public institution it is our obligation to the public to have all literature available.
    B. Board of Elections: The board instructed the director to have the library’s attorney place a call to Nassau County Board of Elections regarding the hours that they will be using our facility for the early voting.
11. Executive session: Executive session began at 8:09 pm and ended at 8:20 pm.

A motion to approve a position for Librarian II to oversee all library programming was made by Ralph J. Reissman and seconded by Owen M. Rumelt.   The motion was unanimously approved by the Board.

12. Date of Next Board Meeting: Tuesday, July 16, 2019 at 7:30 p.m.

Upon motion of Ralph Reissman and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 8:22 p.m.

Present:  Kathy Dunne, Owen M. Rumelt, Ralph Reissman, Ray Duran, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

1. The meeting was called to order at 7:49 p.m. The Pledge of Allegiance was recited.
2. Public Comment: No public in attendance.
3. Minutes of Prior Meetings: Minutes of the May 21, 2019 meeting were approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 717 & No. 35-Capital Acct: Warrant No. 717 dated June 25, 2019 in the amount of $235,160.75 was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.  Approval of Warrant No. 35-Capital Acct dated June 25, 2019 in the amount of $10,020.42 was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
6. Director’s Report: See attached.
7. Schedule of Personnel Actions: The Schedule of Personnel Actions was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
8. Correspondence: Nassau County Civil Service Commission sent the yearly payroll certification addressed to the board president. The letter came after the May board meeting and couldn’t be addressed until the June meeting. The library’s account clerk will call Nassau County Civil Service in the morning to explain the delayed response. Nassau County Civil Service Commission has approved the 2018 payroll certification.
9. Unfinished Business:
   a.  Five-year plan: The library board brought in names of community members that they felt might be interested in being part of the planning team. The director will reach out to those people and will also start making groups of library personnel
   b.  Sexual harassment training: Sexual harassment training will take place on July 10, 2019 in two sessions given by Peter Fishbein. Library staff that is unable to attend either session will take an online training course.
10. New Business:
    a.  Library card application for West Hempstead Middle School students: A motion to approve library card applications for West Hempstead Middle School students was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. Suggestions were possibly having a digital form for parental consent or having it added to the back to school packet that is sent out from the school district. The motion was unanimously approved by the Board.
    b.  Library Bullet Aid: The library received $2500 in Bullet Aid this year which was a drop in aid from previous years.
    c.  2019 Nassau Library Tour: 51 Nassau county libraries are having a library tour similar to a scavenger hunt. A map will be given out to each participant and a sticker will be given at each library that is visited. Prizes will be given out at random after a number of visits to different libraries. The tour runs from 7/1/19-8/31/19
    d.  Application deadline for Use of Facilities: Effective July 1, 2019, all applications for use of the library’s facilities must be submitted no later than three weeks prior to date requested. The approval of the change in policy was made on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 8:45 pm and ended at 9:13 pm.
12. Date of Next Board Meeting: Tuesday, July 16, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 9:15 p.m.

Present:  Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Lenny Zehnwirth Regina Mascia & Dorothy Mascia.

1. The meeting was called to order at 7:36 p.m. The Pledge of Allegiance was recited.
2. Ralph J. Reissman reaffirmed his oath as library trustee until June 30, 2024
3. Reorganizational meeting:
   a.  Re-election of Officers: A motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to nominate the following members for the positions of President, Vice-President and Secretary; President: Kathleen Dunne; Vice-President: Ray E. Duran; Secretary: Ralph Reissman. The motion was unanimously approved by the Board.
   b.  Selection of bank, attorney, labor consultant, auditor, treasurer and newspapers, the following entities and/or individuals were nominated:
   Bank: Sterling National Bank
   Attorney: Peter Fishbein; Bee, Ready, Fishbein, Hatter & Donovan, LLP
   Labor Consultant: John Regan
   Auditor: Baldessari & Coster, LLP
   Treasurer: Michael Tomicich
   Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Post, The Chief & Wall St. Journal.
   The selection was made on a motion by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
4. Board meeting dates: Board meeting dates for 2019-2020 were approved Owen M. Rumelt as amended upon a motion made by and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
5. Public comments: No public in attendance.
6. Minutes of Prior Meeting: Minutes of the June 24, 2019 meeting were approved upon a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
7. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
8. Approval of Warrant No. 718 & No. 36- Capital Acct: Warrant No. 718 dated July 16, 2019 in the amount of $220,420.64 was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 36- Capital Acct dated July 16, 2019 in the amount of $7,110.00 was approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
9. Director’s Report:  The director reported that both the NYS Senate and Assembly has restored Library Construction Aid back to $34 million.
10. Schedule of Personnel Actions: None.
11. Correspondence: None.
12. Unfinished Business: Five –year plan: The director stated that two committee meetings will take place in planning of the five-year plan. The dates will be Sept. 22 and Oct. 16^th. The committee will consist of approximately 12-20 people.
13. New Business:
    a. 2019 library closing dates: The 2020 library closing dates were approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    b. Sexual harassment policy: The sexual harassment policy was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
14. Executive session: Executive session began at 8:22 pm and ended at 8:42 pm.
15. Date of Next Board Meeting: Tuesday, August 27, 2019 at 7:30 p.m.

Upon motion of Ray Duran and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:45 p.m.

Present:  Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Ray Duran

1. The meeting was called to order at 7:36 p.m. The Pledge of Allegiance was recited.
2. Public comments: Moshe Hill came to express his support for the idea of Sunday opening during the summer as long as it doesn’t increase the taxes significantly. Lorraine Hill expressed her interest in yoga and asked when the next session is. Board President Kathy Dunne stated that the board has explored having Sundays open in the past and that they can look into it again but that there are many factors that come into effect.  She said that our library hours are on the high end compared to other libraries.
3. Minutes of Prior Meeting: Minutes of the July 16, 2019 meeting were approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
5. Approval of Warrant No. 719 & No. 37- Capital Acct:  Warrant No. 719 dated August 27, 2019 in the amount of $281,198.72 was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 37- Capital Acct. dated August 27, 209 in the amount of $7,110.00 was approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
6. Director’s Report: The Director reported that she has applied for a construction aid to finish LED lighting.  Librarians Victoria Terranova and Jackie Colello collaborated in designing new library cards just for children for National Library Card Signup month which is September.
7. Schedule of Personnel Actions: The Schedule of Personnel Actions were approved on a motion made by Owen. M. Rumelt and seconded by Ralph Resissman.  The motion was unanimously approved by the Board.
8. Correspondence: None.
9. Unfinished Business:
   a.  Five-year plan: The first committee meeting will take place on September 22nd.
10. New Business:
    a.  NYLA convention: Approval of the director attending the 2019 NYLA convention was made on a motion by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the board.
    b. Procurement policy:  The updated Procurement Policy was approved on a motion by Lenny Zehnwirth an seconded by Owen M. Rumelt . The motion was unanimously approved by the board.
    c.  Museum pass policy: The updated Museum Pass Policy was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the board.
    d.  Change in May 2020 board meeting date to May 18: Changing the May 2020 board meeting date to May 18 was made on a motion by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the board.
    e. Treasurer’s fee increase:  Approval of the increase of the treasurer’s monthly fee from $1000 to $1075 was made on a motion by Owen M. Rumelt and seconded by Lenny Zehwirth. The motion was unanimously approved by the board with Ralph Reissman abstaining due to personal conflict. The board asked the director to consult with the library attorney Peter Fishbein as to whether the board president an vote on this to make it a quorum. Peter Fishbein confirmed that Kathy Dunne may vote on this.
    f.  Fee for notarizing documents: The director will contact other libraries on their fees for notarizing documents.  Further discussion is tabled for the September board meeting.
    g. Teen programming deposits:  Beginning Jan 1, 2020, there will be a $5.00 deposit taken when registering for all teen programs.  The fee will refunded upon attendance at the program or if given a 48-hour cancellation notice.  The approval of the deposit charge was made on a motion by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the board.
11. Executive session: Executive session began at 8:32 pm and ended at 8:46 pm.
12. Date of the next board meeting: Monday, September 23, 2019 at 7:30 p.m.

Upon motion of Ralph Reissman and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 8:47 p.m.

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Regina Mascia.

Absent with prior notice: Lenny Zehnwirth, Dorothy Mascia

1. The meeting was called to order at 7:36 p.m. The Pledge of Allegiance was recited.
2. Public comments: Rachel Fryman and other attendees inquired as to increasing the number of children’s programs, story time and open play time, including increasing the physical space for the open play time area.  There was a request to change the location of the iPad kiosk so that children do not instantly gravitate to the iPads, but instead engage more in looking for and reading books. There was a request for more sitting space in the children’s room. With regard to scheduling of programs and story time, the Director explained that New York State civil service requirements affect the number of librarians available to provide story time and other programs, and that insurance requirements affect the amount of open play time, as supervision of the children is always required.  The attendees and the Board discussed fund raising and reviving the Friends of the Library organization.
3. Minutes of Prior Meeting: Minutes of the August 27, 2019 meeting were approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 720 & No. 38- Capital Acct: Warrant No. 720 dated September 23, 2019 in the amount of $237,702.15 was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 38- Capital Acct. dated September 23, 209 in the amount of $8,133.92 was approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
6. Director’s Report: The Director reported that due to New York state mandated early voting requirements, with voting taking place in the library’s Community Room, there will be few programs this Fall. Phase 3 of the Lighting Project has been filed with the State Education Department. It is expected that the Director will begin the bidding process sometime in mid to late October. The Director announced that the following consultation with Barbara Dreher and the other reference librarians, on October 1, 2019 the staff will remove and discard into a dumpster a large amount of old, unused reference books and materials that are no longer of use to library staff, and in some cases had not been used by patrons in years.  The same process will take place in the Children’s Room.  This will free up more space for current collections.
7. Schedule of Personnel Actions: On motion of Owen M. Rumelt and seconded by Ray Duran, the Board unanimously approved the appointment of Samantha Schneider to permanent part-time Librarian I following her resignation from a substitute librarian position, and the appointment of Gina Mignano as part-time page to replace the Page who resigned in the Children’s Room.
8. Correspondence: None.
9. Unfinished Business:
   a. Five-year plan: President Dunne reported that she and Ray Duran attended the Five-Year Plan meeting hosted by Nicole Scherer of the Nassau Library System, and that is was a productive meeting in relation to revising the Five-Year Plan as to goals and vision.  The meeting lasted two hours. An emphasis was made with respect to increasing Early Literacy Programs.
   b. Fee for notarizing documents: The library’s current policy of asking for donations from members of the public who request notary services will remain the same.  All donations or fees go to the library.
10. New Business:
    a. Circulation statistics for summer Saturdays: The Board discussed the issue of opening the library on Sundays in the summer after reviewing Saturday summer statistics.  The Director will consult with John Regan as to whether the staff can be asked to work on Sundays and if this can be done, the Board will consider the issue in the future.
    b. Resolution in support of fair access to digital content: The Director explained the problem of MacMillian Publishers attempting to limit the usage of digital access to audio books. Owen M. Rumelt voted to support a Resolution to request that MacMillian refrain from implementing this policy, seconded by Ray Duran. The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 8:58 pm and ended at 9:13 pm.
12. Date of the next board meeting: Wednesday, October 23, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Ray Duran, the Board voted unanimously to adjourn at 9:14 p.m.

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehwirth, Regina Mascia and Dorothy Mascia.

1. The meeting was called to order at 7:38 p.m. The Pledge of Allegiance was recited.
2. Public Comment: Al Coster of Baldessari & Coster, LLP, Goldy Gluzman and Healther Glogower.  Mrs. Gluzman is grateful that the board has listened to her concerns. She had mailed a FOIL request which the library never received so the account clerk requested a copy which Mrs. Gluzman provided to her. Mrs. Gluzman stated that her reason for the FOIL request is to request additional funding for the library from the government.
3. Minutes of Prior Meetings: Minutes of the September 23, 2019 meeting were approved as amended on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Resissman. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 721 & No. 39-Capital Acct: Warrant No. 721 dated October 23, 2019 in the amount of $314,460.81 was approved on a motion made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 39-Capital Acct dated Octobe 23, 2019 in the amount of $7,264.50 was approved on a motion made by Ray Duran and seconded by Ralph Resimann. The motion was unanimously approved by the Board.
6. Director’s Report: See Attached.
7. Schedule of Personnel Actions: None.
8. Correspondence: No correspondence received.
9. Unfinished business:
   a. Five year plan: The committee will schedule another meeting to review the objectives.
   b. Circulation statistics for summer Saturdays: No decision made at this time.
10. New Business:
    a. Children’s room program concerns: The Children’s room is trying to accommodate all children and will expand the Play Hooray program but may have to make some changes to the registration process.  Lenny Zehnwirth inquired if the library receives a discount for multiple sessions which the library is receiving already.
    b.  Review of the 2018/19 annual audit: Al Coster of Baldessari & Coster, LLP was present to review the 2018/19 annual audit with the library’s Board of Trustees and to explain any findings. Mr. Coster stated that the accounting policies of the West Hempstead Public Library conform to accounting principles generally accepted in the United States of America as applicable to governmental units. The 2018/19 audit was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran.  The motion was unanimously approved by the Board.
    c. Sunday closing issues: To alleviate issues checking out materials and having patrons vacate the building at closing, the board decided that the Children’s room will close at 4:50 pm on Sundays. the Children’s room closing time was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran.  The motion was unanimously approved by the Board.
    d.  Circulation statistics for Sundays: No decision made at this time.
    e. Directors attendance at the 2020 PLA conference: The Directors attendance at the February 2020 PLA conference was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran.  The motion was unanimously approved by the Board.
    f.  Library dress code: Staff members approached the director asking if blue jeans can be included in the dress code. The board stated that there is a dress code policy in effect that does not include blue jeans and that is the policy that we will continue to use.
11. Executive session: Executive session began at 9:09 pm and ended at 9:19 pm
12. Date of Next Board Meeting: Tuesday, November 19, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, The Board voted unanimously to adjourn at 9:21 pm

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehwirth, Regina Mascia and Dorothy Mascia.

Guests: Goldy Gluzman, Orlie Taber, Heather Glogower, Rachel Fryman and Arielle Cohen.

1. The meeting was called to order at 7:36 p.m. The Pledge of Allegiance was recited.
2. Public Comment:  Mrs. Gluzman stated that she believes that young children should have consistency in programs and likes the idea of open play.  The director explained that programs are planned 3 months in advance, 3 months at a time and that the next quarter of programs, which is January through March, has more programs scheduled.  Mrs. Taber spoke about how too much screen time is harmful for young children. She asked if the iPads could be relocated or if possible after a certain amount of time the screen gets locked out.  The library board and director will look into all concerns.
3. Minutes of Prior Meetings: Minutes of the October 23, 2019 meeting were approved as amended on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 722 & No. 40-Capital Acct: Warrant No. 722 dated November 19, 2019 in the amount of $284,900.75 was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth . The motion was unanimously approved by the Board. Approval of Warrant No. 40-Capital Acct dated November 19, 2019 in the amount of $2,261.15 was approved on a motion made by Owen. M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
6. Director’s Report: The Director reported on the NYLA conference that she attended in Saratoga
7. Schedule of Personnel Actions:  The Schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
8. Correspondence: No correspondence received.
9. Unfinished business:
   a. Five year plan: The committee will meet on December 11, 2019 at 3:30 p.m.
10. New Business:
    a. NLS/ILS budget vote: The proposed 2020 ILS & Associated Services Budget & Participating Libraries Schedule of Fees was approved on a motion made Ralph Reissman and seconded by Ray Duran. The library board resolved to vote in favor of recommended budget. The motion was unanimously approved by the Board.
    b. NLS Annual Trustee meeting attendance: The board will see if their schedules will allow their attendance.
    c. Library card exceptions:  On a motion made by Owen. M. Rumelt and seconded by Lenny Zehnwirth, library cards will be issued for individuals whose employers live within the library’s boundaries for a term of one year.  Individuals interested may call the circulation or reference desk for the requirements . The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 8:54 pm and ended at 8:57 pm.  On a motion made by Owen M. Rumelt and seconded by Ralph Reissman, the West Hempstead Public Library board has decided to retain Tate Grossman Kelly & Iaccarino, LLP in the prosecution of any legal claim against manufactures and distributors of opioids arising out of the manufacturers’ and distributors’ fraudulent, negligent, and otherwise wrongful conduct.  The motion was unanimously approved by the Board.
12. Date of Next Board Meeting: Tuesday, December 17, 2019 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, The Board voted unanimously to adjourn at 9:04 pm

Present:  Kathy Dunne, Ralph Reissman, Ray Duran, Owen M. Rumelt, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Guests: Gary Gluzman, Elizabeth Edelstein, Orlie Taber, Michelle Nadav and Arielle Cohen.

1. The meeting was called to order at 7:34 p.m. The Pledge of Allegiance was recited.
2. Public comments: Mrs. Gluzman stated that she believes that young children should have consistency in programs and likes the idea of open play. The director explained that programs are planned 3 months in advance, 3 months at a time and that the next quarter of programs, which is January through March, has more programs scheduled. Mrs. Taber spoke about how too much screen time is harmful for young children. She asked if the iPads could be relocated or if possible after a certain allotted time the screen then gets locked out. The library board and director will look into all concerns.
3. Minutes of Prior Meeting: Minutes of the November 19, 2019 meeting were approved upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was tabled for clarification from the library’s treasurer until the January board meeting.
5. Approval of Warrant No. 723 & No. 41- Capital Acct: Warrant No. 723 dated December 17, 2019 in the amount of $451,644.22 was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 41 Capital Acct dated December 17, 2019 in the amount of $600.00 was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
6. Director’s Report: The director reported that beginning January 1 the library patrons will have access to wireless printing.
7. Schedule of Personnel Actions: None.
8. Correspondence: The library board received a holiday card from the West Hempstead Historical Society.
9. Unfinished Business:
   a. Five–year plan: The next five-year plan meeting will be just the department heads as per the library board’s decision.
10. New Business:
    a. NLS Trustee Workshop: Trustee Ray Duran volunteered to attend the NLS Trustee workshop on Saturday, January 25, 2020. The board asked the director to send the updated Trustee By-laws to the library’s counsel for review.
    b. Updated Conference and Professional Leave Policy: A motion to approve the updated Conference and Professional Leave Policy was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
    c. Trinity Solar: Due to a conflict in Michael Passantino’s schedule, he is rescheduled for the January board meeting.
    d. Mobile hotspot program: The board has decided not to participate in the mobile hotspot program as of this date.
11. Executive session: Executive session began at 8:54 p.m. and ended at 9:11 p.m.
12. Date of Next Board Meeting: Tuesday, January 28, 2020 at 7:30 p.m.

Upon a motion made by Ralph Reissman and seconded by Ray Duran, the Board voted unanimously to adjourn at 9:04 p.m.